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M.I.T. Enterprise Forum of Dallas-Fort Worth
Candidate Volunteer Recruitment Positions
Chapter Secretary
The Chapter Secretary is a central team member of the organization
and is involved at the highest levels of discussion, planning and
strategy. The goal of the Secretary is to maintain the corporate
memory and history of the local chapter. The role is responsible for
keeping minutes and records of the activities of the Chapter
Executive Committee (CEC) and other committees as necessary. The
Chapter Secretary is also responsible for submitting such
information and reports to the Chapter Executive Committee. Initial
activities of this role include:
- Attending all Chapter Executive Meetings and chapter events
- Participating in discussions, planning and strategy as interested
- Maintaining records of events and minutes of meetings
- Submitting reports to the Chapter Executive Committee on an ad hoc
basis
- Takes minutes and maintains records of all meetings
- Files copies of meeting minutes with the Enterprise Forum Global
Office
- Maintains local Chapter copy of Corporate Minute/Records Book in
coordination with the Enterprise Forum Global Office
- Notifies Enterprise Forum Global Office promptly of any and all
legal notices or governmental inquiries
- Keeps records of alumni/ae and non alumni, as well as Chapter
members and constituents
Marketing & Membership Committee Member (eMarketing)
The eMarketing Committee Member (reporting to the Marketing and
Membership Chair) helps extend the chapter’s reach into the local
entrepreneurial community through the growth, enhancement and
targeting of the emailing list. The goal of the eMarketing volunteer
is to mine the data of the chapter’s constituent list and focus
and/or extend the list to optimally connect to the leaders of the
local entrepreneur community. This person is responsible for
maintaining the integrity of the database, as well as helping
identify methods and sources for expanding the list to the target
market of the organization. Initial activities of this role include:
- Review and maintenance of current online address list
- Identification of online target market generation methods and
sources
- Working with the Web Coordinator to identify and remove inactive
members from the list
- Working with the Vice Chair of Marketing to develop invitation or
welcoming letters to email to online prospects and community
leaders.
- Works with Marketing and Membership Committee Chair to set
standards for chapter communication pieces in accordance with
chapter guidelines
- Develops mailing schedule in conjunction with the Marketing &
Membership Committee
Marketing & Membership Committee Member (Public Relations)
The Public Relations Committee Member (reporting to the Marketing
and Membership Chair) is a key contributor to the market awareness
and community impact of the local chapter. The goal of the PR
volunteer is to share the mission, vision and activities of the
local chapter with the local community organizations, planners and
communicators. This person is responsible for working with the
Marketing and Membership Committee to execute all activities
surrounding membership growth and sustainability and communicating
the events and schedules with the local community. A Program Flight
Plan has been developed as a time-line of activities to organize and
execute an event. The PR Committee member is also responsible for
executing the Flight Plan activities associated with public
awareness. The initial activities include:
- Review and enhance the Program Flight Plan
- Identify and liaise with community organizations that have members
in the local chapter's target market
- Establishing alliances and relationships with the Press and
ensuring they are invited to all events
- Working closely with the eMarketing Committee Member to ensure
that all online PR opportunities are maximized following up to an
event
- Create and distribute press releases to community partners
- Distribute event information to planners, communicators and
community schedules
Sponsorship Committee Chair
The Sponsorship Committee Chair is the ambassador to one side of the
chapter's strategic triangle: Sponsors, Members, Volunteers. The
goal of the sponsorship volunteer is to align the value proposition
of the local chapter with the needs of the sponsors creating a
win-win for success in the chapter's educational mission. The
Sponsorship Committee Chair reports to the Chapter Chair and is
responsible for ensuring that a clearly articulated sponsorship
benefits package is available for online access, maintaining and
updating the sponsorship benefits presentation, articulating the
benefits of sponsorship to the Chapter Executive Committee,
developing relationships and ensuring retention and renewal of all
sponsors. The Sponsorship Committee Chair is also responsible for
working with the Chapter Executive Committee to develop and execute
the ongoing sponsorship lead identification and pitch program. The
initial activities include:
- Review and enhancement of the sponsorship benefits presentation
- Work with other Chapter Executive Committee members in aligning
value proposition with sponsor's needs
- Meet with existing and candidate sponsors to share value
proposition
- Identify volunteer opportunities for sponsor members
- Establishes goals for number of sponsors and dollar amount
chapters need
- Works closely with Vice Chair of Programs to establish event
budget
- Creates sponsor subcommittees as needed
- Convenes, sets agenda and presides over sponsorship committee
meetings.
Program Committee Member (multiple positions available)
Program Committee Members enjoy a hands-on view of the events and
get the opportunity to interact with the event speakers at a
personal level. The goal of this committee member is to facilitate
the programs through coordination of event moderators, chapter
volunteers and event speakers. This role reports to the Vice Chair
of Programs, is mentored in the process of event planning, and is
responsible for the planning and execution of an event or a select
number of events. Ideally, Program Committee Members need to be in
the know on cutting edge technologies and new companies, have
contacts to potentially good speakers and moderators, and be able to
brainstorm with the program committee team in a team environment.
Some of the activities of the program committee include:
- Reviewing and learning the Program Flight Plan
- Identifying one or a few programs of interest with the Program
Vice Chair
- Contacting the moderator, speaker and panelists
- Coordination of the planning events of the program
- Participating in dry run events and
- Coordinating the evening of the event
- Follow up, metrics reporting and online surveys
Volunteer Committee Chair
The Volunteer Committee Chair is responsible for all activities and
functions around volunteer development, management, training,
retention and succession planning. Activities and efforts may
include the development of a welcome and orientation pack,
introduction to the members of the team, coordinating point for new
volunteers and provides the opportunity to meet other entrepreneurs
and members with similar interests. The goal of the Volunteer
Committee Chair is to enable and integrate new volunteers into the
local chapter team. This role reports to the Chapter Chair and is
responsible for meeting with each new volunteer candidate,
coordinating with the associated committee members, and ensuring a
specific list of activities and responsibilities for the new
volunteer is created by the associated committee members. The
activities include:
- Working with executive committee members to develop a volunteer
welcoming package
- Attending events, meet members and attendees
- Liaison between new volunteers and committee members to identify
tasks and activities
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